4. Submission Requirements

4.01. Timely Manner

Drawings and other materials submitted for review and approval shall be submitted in a timely manner. Owners should assume a minimum of two to three weeks for a response (approval, approval with conditions, or non-approval) to their submitted materials.

 

4.02. Appropriate Detail and Standards

Submitted materials shall be appropriately detailed according to the phase of design. Drawings and sketches must be completed in accordance with common architectural and drafting standards. Drawings and submittals that are ambiguous, inaccurate, un-dimensioned or incomplete will not be accepted for review.

 

4.03. Preliminary Design Review

For the Preliminary Design Review, the following are required:

(i) A survey of the lot, prepared by a licensed BCLS, showing topography, major vegetation and all other pertinent survey information.

(ii) Photographs of the site, views, and adjacent lots.

(iii) A diagrammatic Site Analysis that describes the site"s environmental elements (such as sun, light, wind and water), close and distant views, influences of adjacent properties and buildings, landforms, and vegetation.

(iv) A Site Plan showing the ‘Natural Area' (NA) and ‘Buildable Area’ (BA, see Section 5), proposed structures and their floor elevations, pathways, decks, driveways, parking areas and retaining walls. This Site Plan should clearly indicate how the proposed works respond to the conditions described in the Site Analysis and the requirements of Section 5.

(v) Floor plans and exterior elevations

(vi) A preliminary Landscape Plan

(vii) A Drainage Plan showing proper drainage control required to minimize erosion and negative impacts to the land.

(viii) Three-dimensional perspective drawings are strongly encouraged and may be required on a case-by-case basis.

 

4.04. Detailed Design Review

For the Detailed Design Review, the following are required:

(i) A Site Plan showing the ‘Natural Area' (NA) and ‘Buildable Area’ (BA, see Section 5), proposed structures, pathways, decks, driveways, parking areas, retaining walls, proposed grading, septic and site servicing.

(ii) Floor plans and exterior elevations that fully describe the form of the building.

(iii) At least two building sections.

(iv) A detailed Landscaping Plan, including a list of plant species.

(v) A Drainage Plan showing proper drainage control required to minimize erosion and negative impacts to the land.

(vi) List of all exterior finishing materials and colour samples showing all selected colours and clearly indicating where they will be used.

(vii) Copies of septic and sewer approvals: Owners shall contact the Procter Water Utility and the RDCK and shall provide the Strata with a copy of all approvals for their septic and sewer systems.

(viii) Three-dimensional perspective drawings are strongly encouraged and may be required on a case-by-case basis.

 

4.05. Post-Permit Change Review

For the Post-Permit Change Review, the following are required:

(i) Prior to the start of construction, notify the Strata of any post-permit changes to the design that pertain to any aspect of the Design Guidelines herein. Post-permit changes to the design must be reviewed and approved by the Strata prior to the start of construction.

 

4.06. Completed Works Site Meeting

For the Completed Works Site Meeting, the following are required:

(i) A site meeting with the Strata Officer and/or its representative to confirm that the completed works substantially comply with the approved design documents. Owners will be notified in writing of any departures from the Design Guidelines and any such Owner will be responsible for making any necessary changes or alterations.